To: Management Council Members, VPs of Finance, and all eVA end users
From: Shared Services Center (SSC)
Area: Procurement
Date: June 7, 2023
Re: Update: Procurement Fiscal Year-End 2023
Dear Colleges,
Our Fiscal year-end is already upon us. The SSC is working on all on-time requisitions that were submitted prior to Friday, May 26, 2023. We are also making efforts to handle late requisitions to the best of our ability.
To accommodate the holiday on June 19, 2023, the deadlines for Fiscal Services eVA-related tasks have been revised. The updated deadline for suspending eVA integration is now Friday, June 16, 2023, at 5 p.m. (see the table below).
You may continue to enter FY24 orders and receive in eVA through the fiscal closure.
| SSC Procurement Deadline | Procurement Type | Description |
| May 26, 2023 (PAST) | Requisitions | Requisitions more than $10k on an approved contract, or Requisitions under $10k |
| June 16, 2023, at 5 p.m. (UPDATED) | eVA Integration Shutdown | The eVA integration process will be suspended on Friday, June 16, at 5 p.m. |
| July 6, 2023, at 8:30 a.m. | FY24 Opening Date | Fiscal Services anticipates eVA integrations will be reactivated no later than Thursday, July 6, at 8:30 a.m. The VCCS System Office will send out notification when the eVA Requisitions/Purchase Orders will be able to be integrated into AIS |
If you have any questions, please contact the SSC Customer Engagement team at 877-340-5577 or help@ssc.vccs.edu.
