To: Management Council Members, VPs of Finance, and all eVA End Users
From: Shared Services Center
Area: Procurement
Reason: Reminder - Fiscal Year-End 2024 Processing
Date: May 24, 2023
Procurement Fiscal Year Ending Processing 2024
This is a reminder that Fiscal Year-End 2024 is around the corner. The final date to submit FY24 Requisitions is one week away on Friday, May 31, 2024.
Please review the table below to assist in preparing your Fiscal Year-End procurements:
|
|
Purchasing Threshold |
Solicitation Method |
eVA Requisition Deadline for Goods / Services |
|
1 |
Over $100,000 |
Requests for Proposals (RFP) Solicitations |
No Fiscal Deadline |
|
2 |
Over $100,000 |
Invitation for bid (IFB) solicitation |
PASSED - March 15, 2024* |
|
3 |
$10,000 to $100,000 |
Unsealed Solicitations (aka Quick Quote) |
PASSED - May 10, 2024* |
|
4 |
Over $50,000 |
Items requiring DPS approval -- Includes Non-IT, Non-Construction Sole Source, Cooperative and Goods Solicitations over $100,000. |
Pending DPS* |
|
5 |
More than $10,000 |
Items NOT requiring a solicitation or DPS approval |
Friday, May 31, 2024* |
|
6 |
Less than $10,000 |
|
Friday, May 31, 2024* |
*Please Note: If your college has identified earlier deadline dates, please follow that guidance.
Note: Fiscal will pause eVA integration from Friday, June 14 at 5 p.m. thru Monday July 1 at 8:30 a.m.
Early Start of Fiscal Year 2025 Requisitions:
|
The early bird gets the worm…you may begin entering your known 2025 requisitions including annual Blanket Orders. SSC Procurement recommends starting around May 6, 2024. Please keep in mind, SSC Procurement will complete these requisitions to be released as a Purchase Order when Finance opens the new fiscal year, approximately July 8, 2024. |
Please Note: Fiscal will issue a separate deadline memo in the coming weeks. These deadlines relate only to procurements.
If you have any questions, please contact the SSC Customer Engagement Team at 877-340-5577 or email help@ssc.vccs.edu.
