To: Management Council Members, VPs of Finance, and all eVA End Users
From: Shared Services Center (SSC)
Area: Procurement
Reason: Procurement Updates
Date: April 30, 2024
Dear Colleges,
The SSC would like to make you aware of the following TWO updates:
- VCE Discounted Pricing: VCE has requested that the attached VCE Pricing spreadsheet be shared with all eVA end users. To receive the discounted pricing, end users must manually enter the entire item/SKU number, as well as the discounted price indicated in the “TCC/VCCS VPA Sell Price” column of the attachment directly into eVA. VCE stressed that this discounted pricing will only be honored if the order is manually keyed into eVA. They are unable to honor the discounted price on orders submitted directly from their (i.e., VCE’s) website or punchout catalog.
- Obtaining Signatures for Room Blocks: Previously, the SSC has recommended entering a Requisition in eVA to obtain signatures for room blocks, even in cases where a Requisition was not necessary. This would require the college to subsequently withdraw the Requisition after obtaining the signed documents. Now, rather than initiating a new Requisition, room block documents can be forwarded to contracts@ssc.vccs.edu along with a request for signature processing. The SSC will utilize this request to generate any necessary addendums, process for signatures, and then return the documents to the end user.
Please contact the SSC Customer Engagement Team at 877-340-5577 or help@ssc.vccs.edu if you have any questions.
