| To: | Management Council, Chief Human Resource Officers, and Agency TLAM Contacts |
| From: | Shared Services Center |
| Area: | HR Operations: TLAM |
| Reason: | Leave Liability Report – Quarterly Review |
| Date: | January 16, 2023 |
Effective Fiscal Year 2023, the Leave Liability Report will now be posted to your agency’s college folder on the VCCS SharePoint site on a quarterly basis. This second quarterly report has been posted and was run using the 12/24 EN1 Calendar Group. Reviewing these reports quarterly will aid in identifying irregularities in employee benefit service dates within HCM. Incorrect calculations of the benefits service date will result in wrong accrual rates. Please check your reports carefully and correct any discrepancies in HCM.
Please note that the calculations within the report are based on the FY2022 year-end employee distribution percentages provided by DOA to finalize FY2022. Once we approach year-end for FY2023, the calculations within the report will be updated for final year-end submission. Attached is a copy of the column definitions and calculations.
Agencies may use the VX_AM_TAKES_NOT_PROCESSED query to identify any absence requests that have not been processed. Guidance can be found in the Leave Liability Report Instructions document but please remember, the examples provided reference the 6/24 EN1 and so ensure you are using the correct Entitlement Calendar for the quarter (9/24, 12/24, 3/24).
Agencies may also use the VX_HR_LEAVE_LIAB_QRY query to validate employees’ absence balances and make any necessary corrections in HCM before the next quarter. For additional information, see the document, Producing the Leave Liability Query, located on VCCS SharePoint. Again, please ensure you are using the correct Entitlement Calendar for the quarter (9/24, 12/24, 3/24).
Please distribute this information to all appropriate parties.
If you have any questions, please contact us at SSCHRO_HRMS@ssc.vccs.edu .
Thank you
