Accounts Payable

Vendor Setup

The self-registration process is an imperative step in continuing to be a vendor for the VCCS. We appreciate your time and attention in this matter.

Steps for registration:

• Go to https://eva.virginia.gov/
• Click on “Register”
• Next page, click on “Register” again
• Follow the steps to self-register.
• If you have any questions you may call the eVA help desk at 1.866.289.7367

Submit Invoice

When submitting an invoice to SSC for payment, please email the invoice to invoice@ssc.vccs.edu for prompt service.

Or mail your invoice to the following address:

VCCS Shared Services Center
147 Daleville Centre Drive
Daleville, VA 24083

To ensure prompt payments, suppliers should submit invoices directly to the SSC, rather than sending them to the college business office.

Payment for Services

Payment terms listed on the Purchase Order are typically NET 30 days from SSC's receipt of your goods or services OR receipt of your invoice in the Accounts Payable Department, whichever is later unless you have a contract in place with different payment terms. When you accept the college's Purchase Order, you are accepting these payment terms and conditions. If different terms are required, please negotiate them with the Purchasing Department prior to the Purchase Order being issued.

The Vendor or college is responsible to have the invoices emailed to invoice@ssc.vccs.edu . The Accounting Department will not reach out to the vendor to obtain outstanding invoices.