To: Management Council Members, VPs of Finance, and all eVA End Users
From: Shared Services Center
Area: Procurement
Reason: eVA Upgrade Scheduled
Date: February 25, 2025
Dear Colleges,
The Virginia Department of General Services (DGS) sent out a communication this morning, which you may have received, regarding their anticipated eVA upgrade. DGS is planning to upgrade the Commonwealth's procurement system (eVA) over the weekend, beginning Friday, February 28, 2025.
While DGS has communicated their dates and times, please adhere to our schedule below that is designed to minimize integration issues.
|
Date |
Time |
Activity |
|
2/28/2025 |
3 p.m. |
End Users EXIT the eVA system |
|
2/28/2025 |
3 – 5 p.m. |
SSC Procurement Team will ensure the integration queue is clear and prepare the VCCS for the upgrade |
|
2/28/2025 |
5 p.m. |
eVA shut down and upgrade begins |
|
3/3/2025 |
7 a.m. |
eVA system made available to the SSC Procurement team |
|
3/3/2025 |
Time TBD (a.m.) |
SSC Procurement team will verify the eVA system and notify end users when the system is available |
As a reminder, this upgrade is not as large and complex as the migration to the new eVA platform that occurred in 2022. The upgrade will focus primarily on back-end functional enhancements and minor user interface changes.
Although the bulk of the changes will be transparent to the end user, the SSC Procurement team will be working closely with DGS to identify the specific impacts and testing the impact of those changes.
Please look for communications after the upgrade has completed regarding the specific eVA changes and how they may impact you.
If you have questions regarding this information, please contact SSC Customer Engagement at 877-340-5577 or help@ssc.vccs.edu.
