To: Management Council Members
From: Shared Services Center
Area: Travel and Expense
Reason: Emburse Enhancements Project Summary
Date: February 21, 2025
The SSC has been meeting with Emburse (formerly Chrome River) to discuss upgrades designed to provide users and administrators with more resources and information and a better overall user experience. We are currently working with an Emburse Solutions Advisor to implement recommendations. The project includes several key milestones aimed at improving user experience and internal systems. Please see below for a summary of the scheduled enhancements:
Notifications:
- The first milestone focused on providing the ability to sign up for announcements and to share information with peers. These notification options were completed on February 5, 2025, and are currently available in Emburse.
Tool Tips:
- Tool Tips for pre-approvals are scheduled for completion by March 15, 2025.
- Tool Tips for payment methods for expense reporting are planned for completion by May 15, 2025.
- Tool Tips for compliance reporting are scheduled for completion by July 15, 2025.
Additional planned enhancements:
- Internal improvements and system upgrades, such as a development and production environment refresh, are planned for completion by September 1, 2025.
- Training updates, including communicating updates and conducting related webinar training, are planned for completion by November 3, 2025.
- An OCR (Optical Character Recognition) mapping endeavor, which is a separate project with additional costs, is planned for completion by January 15, 2026.
If you have any questions, please feel free to contact Rodney Ratliff, SSC Finance Operations Line Manager, at rratliff@ssc.vccs.edu.
