To: Management Council Members, VPs of Finance, CHROs and TLAM and Payroll Contacts
From: Shared Services Center
Area: HR Operations
Reason: Corrected: Updated Policy: Use of Other Leave for Public Health Emergency Leave
Date: January 21, 2022
DHRM Policy 4.52 Public Health Emergency Leave (PHEL) was updated on January 19, 2022 and is attached for your reference. SSC HR Operations would like to remind agencies to continue to use the Other Leave type available in HRMS for Full-time employees to accommodate Public Health Emergency Leave. This is available for Leave Administrators to pre-load on the absence events page Adjust Balance>Absence page. In the event you guide your employees to enter the request themselves, Employee Self Service is available. Please note, if a balance is not already pre-loaded the employee will receive a message that they have a zero balance, but they will still be able to submit the request for approval.
If you elect to use this leave for Part-time employees, they will need to have REG hours reported on their timesheet with a comment in the applicable day/s to denote that it was for Public Health Emergency Leave. This can be achieved by clicking on the comment button at the beginning of a row of reported hours. Comments can be entered on either a punch or elapsed timecard. Below is an example of a punch timecard.
It is the responsibility of each agency to determine eligibility for their employees and to track the PHEL hours for compliance purposes. The SSC Payroll department will process what is submitted or interfaced.
Please distribute this information to the agency’s appropriate contacts and email SSC Payroll Operations at payroll@ssc.vccs.edu or TLAM at SSCHRO_HRMS@ssc.vccs.edu with any questions. Thank you.
