To: CHROs of select colleges
From: Shared Services Center
Area: Human Resources/Finance
Date: February 23, 2021
Re: Consistent Work Week Project
The Shared Services Center is resuming the previously approved Consistent Work Week project which will move all VCCS salary non-exempt employees to a Sunday through Saturday workweek. The project objective is to reduce ineffective processes related to overtime and compensatory time pay in HRMS. This project will not include the workweek for wage employees as the Virginia Department of Accounting (DOA) does not allow this change.
Currently, there are three models used in HRMS for salary non-exempt schedules.
- Friday to Thursday
- Monday to Saturday
- Sunday to Saturday
These distinct workweek models have led to inconsistent pay results and manual processes to correct. Moving to a consistent work week will alleviate many previously identified problems.
For example, employees can randomly incur overtime not earned so Overtime 1 or Overtime 2 records must be verified and manually adjusted before being paid.
Over the next several months, The SSC will perform internal testing and facilitate User Acceptance Testing with the following colleges before implementation.
| Germanna | Virginia Highlands |
| Danville | Dabney S. Lancaster |
| Mountain Empire | Southside |
| Southwest Virginia | Wytheville |
| Central Virginia | Lord Fairfax |
| New River | Paul D. Camp |
| Virginia Western | Piedmont |
| Thomas Nelson |
Please distribute this information to your agency’s appropriate managers and employees. Any questions or concerns can be directed to Adina Slyter at aslyter.
