To: Management Council Members, CHROs, and Agency TLAM Contacts
From: Shared Services Center (SSC)
Area: Time, Labor, and Absence Management (TLAM)
Date: October 2, 2024
Re: Leave Liability Report – Quarterly review
The Leave Liability Report for Q1 of FY25, using the 09/24 EN1 Calendar Group, has been posted to your agency’s college folder on the VCCS SharePoint site. Reviewing these reports quarterly will aid in identifying irregularities in employee benefit service dates within HCM. Incorrect calculations of the benefits service date will result in wrong accrual rates.
Coordinate with your H2R Technician for any changes required in VCCS HCM data, especially concerning EMPL Class, Service Dates, position data, or funding data.
Please note that the calculations within the report are based on the FY2024 year-end employee distribution percentages provided by DOA to finalize FY2024. Once we approach year-end for FY2025, the calculations within the report will be updated for final year-end submission. Attached is a copy of the column definitions and calculations.
Agencies may use the VX_AM_TAKES_NOT_PROCESSED query to identify any absence requests that have not been processed. Guidance can be found in the Leave Liability Report Instructions document, but please remember, the examples provided reference the 6/24 EN1, so ensure you are using the correct Entitlement Calendar for the quarter you are reviewing (9/24, 12/24, 3/24, 6/24).
Agencies may also use the VX_HR_LEAVE_LIAB_QRY query to validate employees’ absence balances and make any necessary corrections in HCM before the next quarter. For additional information, see the document, Producing the Leave Liability Query, located on VCCS SharePoint. Again, please ensure you are using the correct Entitlement Calendar for the quarter you are reviewing (9/24, 12/24, 3/24, 6/24).
Please distribute this information to all appropriate parties.
If you have any questions, please contact us at SSCHRO_HRMS@ssc.vccs.edu.
Thank you,
SSC TLAM
