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To: |
Management Council, Chief Human Resource Officers, and Agency TLAM Contacts |
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From: |
Shared Services Center (SSC) |
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Area: |
Time, Labor, and Absence Management (TLAM) |
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Reason: |
Leave Liability Report Preparation |
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Date: |
June 17, 2024 |
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The SSC will publish the first draft of your agency’s Leave Liability Report to each college folder on SharePoint on Monday, July 1, 2024. If you have not previously logged in to the updated SharePoint site, please follow the attached instructions. Once logged in, the links below will work correctly.
To produce the most accurate results, please ensure that all absence requests for Leave Year 2023-2024 have been submitted and approved by the close of business on Friday, June 28, 2024.
Agencies may use the VX_AM_TAKES_NOT_PROCESSED query to identify any absence requests that have not been processed. Guidance on this can be found in the following document: Leave Liability Report Instructions
Agencies may also use the VX_HR_LEAVE_LIAB_QRY query to validate employees’ absence balances and make any necessary corrections before running the Leave Liability Report.
For additional information, see the document, Producing the Leave Liability Query , located on SharePoint.
Agencies will need to perform the remaining procedures in the year-end reporting process outlined by DOA. Please refer to the Leave Liability Report Instructions for more details.
All supporting documents are housed on SharePoint here: Absence Management-Leave Liability Reporting
Reminder: Agencies must ensure employees are in the correct leave plan based on employee classification, years of state service, and retirement elections. Incorrect calculations of the benefits service date will result in wrong accrual rates. Please check your reports carefully and correct any discrepancies. Please refer to the Leave Liability Training for assistance with how to calculate accurate benefits service dates. The Leave Liability Report is posted to your college SharePoint folder quarterly and is intended to be reviewed and verified for your college’s employees.
Important Note: As of June 24, 2023, the Leave Liability Report Annual Leave column includes Veteran Leave. Please refer to the Leave Liability Report Column Definitions for these specific updates.
Please distribute this information to all appropriate parties.
If you have any questions, please contact us at SSCHRO_HRMS@ssc.vccs.edu.
