| To: | Management Council Members; VPs of Finance; and all eVA End Users |
| From: | Shared Services Center |
| Reason: | Procurement Fiscal Year-End Reminder |
| Date: | March 4, 2024 |
Dear Colleges:
This is a reminder that fiscal year-end 2024 is around the corner. The first critical date that is quickly approaching is the deadline to begin an Invitation for Bid (IFB).
Please review the table below to assist in preparing your fiscal year-end procurements:
|
|
Purchasing Threshold |
Solicitation Method |
eVA Requisition Deadline for Goods / Services |
|
1 |
Over $100,000 |
Requests for Proposals (RFP) solicitations |
No Fiscal Deadline |
|
2 |
Over $100,000 |
Invitation for bid (IFB) solicitations |
March 15, 2024* |
|
3 |
$10,000 to $100,000 |
Unsealed solicitations (a.k.a. Quick Quote) |
May 10, 2024* |
|
4 |
Over $50,000 |
Items requiring DPS approval -- Includes Non-IT, Non-Construction Sole Source, Cooperative and Goods solicitations over $100,000. |
Pending DPS |
|
5 |
More than $10,000 |
Items NOT requiring a solicitation or DPS approval |
Friday, May 31, 2024* |
|
6 |
Less than $10,000 |
|
Friday, May 31, 2024* |
*Please Note: If your college has identified earlier deadline dates, please follow that guidance.
Early Start of Fiscal Year 2025 Requisitions:
|
The early bird gets the worm…you may begin entering your known 2025 requisitions early, including annual Blanket Orders. SSC Procurement recommends starting around May 6, 2024. Please keep in mind, SSC Procurement will complete these requisitions to be released as a Purchase Order when Finance opens the new fiscal year, approximately July 8, 2024. |
Please Note: The deadlines above relate only to procurements. Fiscal Services will issue a separate deadline memo in the coming weeks.
You may contact the SSC Customer Engagement Team at 877-340-5577 or help@ssc.vccs.edu if you have any questions.
