| To: | Management Council, Chief Human Resource Officers, and Agency TLAM Contacts | |
| From: | SSC TLAM Team | |
| Area: | Time and Labor and Absence Management | |
| Reason: | Leave Liability | |
| Date: | June 24, 2021 | |
| Re: | Reminder: Leave Liability Report preparation | |
If you have not already logged into the updated BUZZ SharePoint site, please follow the attached instructions to do so. Once logged in, the links below will work appropriately.
As an annual reminder, the SSC will be publishing the first draft of your agency’s Leave Liability Report to each college folder on Buzz on Wednesday, June 30th.
To produce the most accurate results, please ensure that all absence requests for Leave Year 2020-2021 are submitted and approved by close of business on Monday, June 28th.
Agencies may use the VX_AM_TAKES_NOT_PROCESSED query to identify any absence requests that have not been processed. Guidance can be found in the document: Leave Liability Report Instructions.
Agencies may also use the VX_HR_LEAVE_LIAB_QRY query to validate employee’s absence balances and make any necessary corrections before running the Leave Liability Report. For additional information, see the document, Producing the Leave Liability Query, located on Buzz.
Agencies will need to perform the remaining procedures in the year-end reporting process. Please refer to the Leave Liability Report Instructions for more details.
Reminder: The Leave Liability Report is intended to be reviewed and verified for your college’s employees. During the most recent audit from the APA, it was noted that there are irregularities in employee’s benefit service dates within PMIS and HRMS. The college must ensure that the employee is on the correct leave plan based on their state service history. Incorrect calculations of the benefits service date will result in wrong accrual rates. Please check your reports carefully and correct any discrepancies.
Please distribute this information to all appropriate parties.
If you have any questions, please contact us at SSCHRO_HRMS@ssc.vccs.edu.
